NMITE Privacy Notice - Website Visitors
NMITE (“We”) are committed to protecting and respecting your privacy, and we will look after any personal information that is made available to us in accordance with data protection law. We ask that you read this Privacy Notice carefully as it sets out the basis on which any personal data and sensitive personal data that we collect from you, or that you provide to us (“your Data”), will be processed and used by us.
By visiting nmite.ac.uk (collectively our “Site”) you are accepting and consenting to the practices described in this Privacy Notice.
This Privacy Notice applies to information that NMITE collects about:
- Visitors to the NMITE website;
- People who submit enquiries to NMITE or enter their data into one of our web forms;
- People who subscribe to NMITE’s e-newsletter
Under the General Data Protection Regulation 2018, a “data controller” is a person, company, or other body that determines the purpose and means of processing personal data.
For the purpose of GDPR, the data controller is New Model Institute for Technology and Engineering (NMITE), Gardner Hall, Venns Lane, Hereford, HR1 1DT. Company limited by guarantee number 08800142. Registered Charity No 1176550
Please direct any enquiries to firstname.lastname@example.org
The information we collect
The majority of the personal data that we hold is the information that you have provided to NMITE. We only process data for specified purposes and if it is justified in accordance with data protection law.
If provided, we will process:
- Your name, title, gender and contact details including postal address, email address, phone number and links to social media accounts.
- Information that you provide by filling in forms on our Site, for example information which you provide to us through our enquiry form. We may ask you for additional information when you report a problem with our Site;
- Details from correspondence if you contact us, as we may keep a record of that correspondence;
- Information obtained from telephone calls to us, which may be recorded for training purposes.
We collect Data from Cookies to ensure that content from our Site is presented in the most effective manner for you and for your computer. This processing occurs because it is necessary to meet our legitimate interests in operating and improving the website, analysing its use, and ensuring its security.
What Are Cookies?
For more general information on cookies see the Wikipedia article on HTTP Cookies.
You can prevent the setting of cookies by adjusting the settings on your browser (see your browser Help for how to do this). Be aware that disabling cookies will affect the functionality of this and many other websites that you visit. Disabling cookies will usually result in also disabling certain functionality and features of the this site. Therefore it is recommended that you do not disable cookies.
The Cookies We Set
- Email newsletters related cookies
This site offers newsletter or email subscription services and cookies may be used to remember if you are already registered and whether to show certain notifications which might only be valid to subscribed/unsubscribed users.
- Forms related cookies
When you submit data to through a form such as those found on contact pages or comment forms cookies may be set to remember your user details for future correspondence.
- Third Party Cookies
This site uses Google Analytics which is one of the most widespread and trusted analytics solution on the web for helping us to understand how you use the site and ways that we can improve your experience. These cookies may track things such as how long you spend on the site and the pages that you visit so we can continue to produce engaging content.
For more information on Google Analytics cookies, see the official Google Analytics page.
We also use social media buttons and/or plugins on this site that allow you to connect with your social network in various ways. For these to work the following social media sites will set cookies through our site:
These may be used to enhance your profile on their site or contribute to the data they hold for various purposes outlined in their respective privacy policies.
Storing your Data
We will not store your Data without your consent, unless otherwise stated. We will take all steps reasonably necessary to ensure that your data is treated securely and in accordance with data protection law.
Data that you have provided will be stored:
- on our secure data cloud in our premises within the UK;
- on our secure Database in our premises within the UK. This contains personal data collected by NMITE during the course of our relationship with our stakeholders, staff, students, and alumni. We aim to keep your data up to date and welcome any updates to your details or corrections to any inaccuracies you may wish to provide.
- On trusted third party servers as outlined in Section 5.
Unfortunately, the transmission of information via the internet is not completely secure. Although we will do our best to protect your Data, we cannot guarantee the security of your Data transmitted to our Site; any transmission is at your own risk. Once we have received your Data, we will use strict procedures and security features to try to prevent unauthorised access.
How we use your information
We may use Data held about you in the following ways:
- When you sign up to our e-newsletter, we use your Data to complete administration necessary to produce and distribute the NMITE newsletter. This includes storing your name and e-mail address on MailChimp’s secure server (see Section 5 below for more information). We also gather statistics around email opening and clicks using industry standard technologies to help us monitor and improve our e-newsletter.
- To notify you about changes to our services. If we make significant changes to our policies which may affect you, we will use your contact details to inform you of the changes.
- When you contact us by email or through our enquiry form, we will use your Data only for the purpose of responding to you unless we have a lawful basis for processing your data (for example, your consent, or to answer a legal dispute).
Disclosure of your Data
Authorised personnel within NMITE will be able to access the information you provide to us. We may also disclose your Data to other third parties who act for us for the purposes set out below or for purposes approved by you, but always with appropriate non-disclosure and data protection agreements in place. We will never sell your data to third parties.
- E-mail Platform:
- Contracted Agencies
We employ other companies and individuals to perform functions on our behalf.
- Financial software for processing credit card payments;
- Printing houses for publication printing and mailing, and
- Digital agencies for hosting the website.
The contracted agencies have access to personal information needed to perform their functions, but may not use it for other purposes, and must delete it as soon as the function is complete.
For more information about third-party providers in relation to data protection please contact email@example.com.
Upon the signing of a non-disclosure agreement, approved volunteers may be given access to your Data. This access will be for a specific purpose, and for a time-limited period only, and will be monitored at all times by authorised NMITE staff. Sensitive personal data will not, under any circumstances, be shared with volunteers.
Unless required or permitted to do so by law, we will not otherwise share, sell or distribute any of the information you provide to us without your consent.
Retention of your personal Data
We will only retain your Data for as long as we need it to fulfil our purposes, including any relating to legal, accounting, or reporting requirements. Data will only be stored in a way that is compliant with data protection law.
If you make an enquiry, we will keep a record of any correspondence and documentation you have provided us. This is so we have the information available in the event of a follow-up, dispute or investigation.
Please contact firstname.lastname@example.org for further information about retention of your Data.
As a data subject, you have a number of lawful rights. You can:
- Access and obtain a copy of your data on request;
- Require the organisation to change incorrect or incomplete data;
- Require the organisation to delete or stop processing your data, for example where the data is no longer necessary for the purposes of processing; and
- Object to the processing of your data where the organisation is relying on its legitimate interests as the legal ground for processing.
If you would like to exercise any of these rights, please contact email@example.com
If you believe that the organisation has not complied with your data protection rights, you can complain to the Information Commissioner (www.ico.org.uk)
Links and references to us on other websites
Our Site and newsletter contain links to other websites. You may also see links to our Site or information about us on third party websites. In the event that you follow a link to any of these websites or see information relating to us on those third-party websites, please note that these websites have their own privacy policies. We do not accept any responsibility or liability for these policies. This Privacy Notice only applies to our Site and newsletter so when you access links to other websites you should read their own privacy policies before continuing to browse them.
Updating this Privacy Notice
We keep our Privacy Notices under regular review. Any changes will be published so that it is clear what information we collect and how we use it at all times and, where appropriate, we may notify you by email.
This Privacy Notice was last updated in January 2020.